What the service includes
Depending on the project scope, AYMA handles:
Analyzing the client’s request and project goals
Preparing the Client Brief
Building the experience concept and creative direction
Developing the visual identity of the experience
Designing the visitor journey and zoning the event layout
Preparing 2D and 3D designs
Preparing executive plans and drawings
Defining the technical and operational scope
What makes it different from traditional production services
The key difference is that AYMA does not work as a traditional production contractor waiting for a list of items to execute. Instead, it operates as a strategic and operational layer across the entire project, following a four-stage methodology:
Define
Goal & Need Definition
Architect
Building the Experience Structure & Audience Journey
Engineer
Transforming the Idea into a Feasible Technical & Financial Scope
Control
Managing Execution, Quality & Risk
Can we request only one part of the service?
Yes. AYMA can be engaged for a specific part only, such as concept development, experience design, 3D design preparation, vendor management, technical supervision, event-day management, or similar. In such cases, a responsibility matrix is prepared to clearly define the roles of AYMA, the client, and all other parties.
How pricing is determined
The price of each project is determined by a set of factors, including: the requested service scope, attendance, venue size, event duration and operating days, location and city, design and customization level, build and fabrication volume, audio, lighting, and screen systems, hospitality and entertainment, operations team size, installation and dismantling hours, permits, insurance, and safety, logistics, transport, and storage, required quality and materials, schedule constraints, VIP and protocol requirements, and filming and media production.
Pricing does not depend on a single factor such as attendance or venue size alone, because each factor affects different cost elements. Attendance influences hospitality, seating, gifts, manpower, registration, security, and transport, while venue size affects décor, flooring, walls, lighting, electrical work, printing, and equipment. There is no single standard that applies to all projects.
Key factors
Attendance
Service scope
Venue size
Event duration
City and location
Design level
Build and fabrication
Audio and lighting
Media production
Permits and insurance
Logistics and transport
Protocol
Hospitality and entertainment
Packages or custom proposals?
AYMA primarily works on a custom-proposal basis because every project has different objectives, audience, venue, and budget. However, fixed packages are available for some recurring services, such as concept and design development, 3D design, technical supervision, event-day management, launch events, and documentation and media production.
Custom proposals
Full-scale events are always priced after reviewing the request and preparing a custom scope of work.
Partner network and quality assurance
AYMA works with a network of suppliers, manufacturers, production companies, talent, and specialized partners, and uses a Vendor Intelligence System within the AXOS platform to evaluate vendors across technical, operational, financial, and legal performance, quality, safety, and schedule and cost compliance. Regardless of how many execution partners are involved, AYMA remains the client’s single point of contact.
Items typically not included
Unless explicitly stated in the approved scope of work, the service typically does not include: venue rental, government and permit fees, electricity, insurance, and organizer fees, food and beverage, accommodation, travel, and transport, artist/celebrity/speaker fees, gifts and promotional materials, external security or medical services, and any changes or additional work after the design and scope have been approved.
Let’s turn your goal into a complete experience
Discover how AYMA’s services combine strategy, creativity, execution, and measurement